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Ace Digital
Free planning tool

Automation savings calculator

Build an indicative monthly scenario from your own operating assumptions. The calculation includes human review, recurring costs and initial investment.

Values are calculated in your browser. This form does not send or save them.

Your assumptions

Loaded example: 1,200 operations/month, 6 minutes, $24/hour, 65% automatable, 1 review minute, $350/month and $4,500 initial investment. These are not client data, a benchmark or a forecast.

operations

How many times the task is completed in a typical month.

min

Current average hands-on time for one operation.

$/h

Loaded hourly cost of the people doing or reviewing the work.

%

Share of operations the proposed system could handle.

min

Human checking, exception handling and corrections after automation.

$/mo

Licences, usage, monitoring, support and routine maintenance.

$

Design, implementation, integration, testing and training.

Indicative result

Estimated net value per month
$1,210

Capacity released per month

65 hrs

Automated operations per month

780

Indicative break-even

3.7 months

Released capacity is not automatically cash savings

Time has economic value, but it becomes cash savings only if payroll, overtime or external spend falls, or if the capacity avoids future spend. If the time is redeployed, treat it as capacity rather than cash.

Calculation breakdown

Gross task hours avoided
78 h
Human review hours
13 h
Gross labour value
$1,872
Review labour cost
−$312
Monthly software and maintenance
−$350
Initial investment
−$4,500
12-month net value before initial investment
$14,520
First-year balance after initial investment
$10,020

How the estimate works

  1. 1Automated operations = monthly operations × automatable share.
  2. 2Gross hours avoided = automated operations × current minutes per operation ÷ 60.
  3. 3Review hours = automated operations × review minutes ÷ 60.
  4. 4Monthly net value = (gross hours avoided − review hours) × hourly cost − recurring monthly costs.
  5. 5First-year balance = monthly net value × 12 − initial investment.
  6. 6Break-even = initial investment ÷ positive monthly net value. It is not shown when monthly net value is zero or negative.

Limits of this estimate

  • It is a planning scenario, not a quote, ROI promise or financial forecast.
  • It does not model taxes, financing, downtime, change management, error costs, demand changes or opportunity value.
  • Validate task volume, automation coverage and review time with a small real-world pilot before making an investment decision.
  • Use fully loaded labour cost only if it matches the decision you are evaluating.