Case studies
Real results from companies that rebuilt their processes around AI and automation.
Areki Digital
The challenge
Managing Google Business Profile posts by hand ate into the team's week and left their clients' online presence inconsistent.
The solution
An automation that writes and publishes optimised Google Business Profile content on its own, keeping every profile active and current.
Results
- 85% less time spent managing GBP profiles
- Consistent posting with no manual work
- Profiles active and up to date around the clock
- Team freed up for higher-value work
Camping de Acedo
The challenge
A flood of repeat questions about availability, prices and facilities was swamping staff, especially in peak season.
The solution
A RAG chatbot that answers around the clock, handles bookings and gives personalised information drawn from the campsite's real documentation.
Results
- 67% of enquiries resolved automatically
- 24/7 availability with no extra staffing cost
- Response time down from 4 hours to instant
- 45% improvement in customer satisfaction
Digital Marketing Agency
The challenge
New business depended entirely on occasional referrals, with no predictable way to generate leads.
The solution
A full automated cold outreach system: lead sourcing, verified data enrichment, AI-written openers personalised per prospect, and automated follow-up sequences across multiple touchpoints.
Results
- 5-6 sales meetings booked every week, consistently
- A predictable sales pipeline for the first time
- System running on autopilot
- Sales team focused on closing, not prospecting
Physiotherapy Clinic
The challenge
A database of former patients who had stopped coming in, and no system to win them back, so recurring revenue was quietly leaking away.
The solution
An automated WhatsApp reactivation campaign with messages personalised to each patient's history, smart follow-up sequences and booking-system integration.
Results
- Reactivation of patients inactive for 30+ days
- A direct, personal channel over WhatsApp
- Repeatable system for future campaigns
- Recovered recurring revenue
Solar Energy Company
The challenge
Building commercial proposals by hand took hours per project, personalising technical and financial figures for every solar installation.
The solution
The whole process automated: client data collected automatically, AI-assisted sizing calculations, personalised professional PDFs generated and sent without anyone touching them.
Results
- Proposals produced in minutes instead of hours
- Consistent, professional presentation every time
- Sales team handles more leads without more headcount
- Zero errors in technical calculations
Grow Strong MMA
The challenge
High lead volume from Meta Ads for an MMA gym, but no capacity to call everyone quickly, so conversions were lost to slow follow-up.
The solution
An AI voice agent that calls every Meta Ads lead in under 2 minutes, qualifies interest, handles objections and books trial classes. Daily retry logic for anyone who doesn't pick up.
Results
- Every lead called automatically in under 2 minutes
- 24/7 availability for lead qualification
- Automatic retries, up to 3 attempts
- 100% of leads contacted with no human involvement
Landscaping Company
The challenge
A manual purchase-order process causing delays, errors and no reliable follow-up with suppliers.
The solution
Three chained workflows covering the full purchase-order cycle: automatic dispatch to the supplier, response monitoring, and reminders every 6 hours for anything still unconfirmed.
Results
- Purchase-order process fully automated
- Supplier responses tracked automatically
- Automatic alerts for unconfirmed orders
- Zero manual data entry
Transport Marketplace
The challenge
Hundreds of emails a day needing manual sorting and routing, burning hours of the team's time on repetitive triage.
The solution
An AI email classifier that auto-categorises every message (Transfer, Tour, Other), applies labels, flags tour leads, and replies automatically in the sender's own language.
Results
- Automatic classification at 95% accuracy
- Automatic replies in multiple languages
- Running cost of roughly €0.21 a month
- No manual classification needed at all
Agencies and Insurers
The challenge
Setting up a CRM by hand for every new client or vertical, burning days of configuration each time.
The solution
Scripts that build complete Airtable bases through the API with pipelines pre-configured per industry: Lead to Support for agencies, Lead to Enrollment for health insurers.
Results
- A complete CRM built in minutes instead of days
- Reusable templates per industry
- Pipeline customised automatically
- Scales to any number of clients
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